Applicant Background Screening
Execute the Most Efficient and Thorough Review of Job Applicants.
Compile dispersed applicant data in one place, and streamline the interview and vetting process.
Challenge
You’ve accumulated and reviewed initial applications. Now you need to evaluate the top candidates from the stack. Emergency services forces, court officers, corrections departments, gaming commissions, agencies requiring security clearances, and other public entities that must rigorously check applicants’ backgrounds need a way to streamline an in-depth screening process that often involves several departments and external entities.
Solution
- Work with digital forms that can be organized into header categories (e.g., residences, education, employment history, substance abuse, financial information, and customized to collect a wealth of background information from applicants
- Automatically assign and route investigation and approval duties to internal reviewers, supervisors, and interview panelists, as well as external stakeholders with autogenerated email alerts
- Overlay notes from reviewers within application form fields
- Aggregate external data sources—criminal background checks, credit reports, military service records, training certificates, medical evaluations, etc.—with applications and interview notes into one view
- Integrate and create tailored workflows around eSignature
- Store applications in a central database, track their status, and generate reports via a user-friendly dashboard
- Control and provision user access and permissions for forms and reports by employee or department
Features Used: Workflow Automation | Smart Forms | Document Generation | SimpliSign | Document StorageÂ
Simpligov in Action
The SimpliGov applicant background screening solution contains all the tools necessary for facilitating an efficient digital automated process:
- Intuitive digital forms with customizable fields, easy-to-read tabs and headers, dropdown menus, radio buttons, and yes/no questions
- Conditional logic—display only relevant questions based on previous answers Â
- Ability to save in-progress applications for all users—applicants and reviewers
- Automated configurable workflow that can accommodate multiple internal and external stakeholders
- Integrations with existing internal systems (e.g., training, safety, etc.)
- Ability to pose questions and assign additional duties to others through the SimpliGov system, while recording and archiving that communication
- User-friendly portal for supporting documentation
- Dashboard for reporting and tracking of process status, tasks, correspondence, and documents
- Audit trails with autogenerated documents and compliance, plus the ability to block trails from select employees or departments
- Integrated eSignature—allows for multiple reviews and signatures on any single document
Benefits
- Higher-quality new hires!
- Significant reduction in errors and lost application data
- A faster process without compromising integrity
Ready to begin?
Ready to begin?
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