Contract Lifecycle Management
Streamline the Contract Approval Process Agencywide
Automate the management of any contract type, from intake to execution.
Challenge
Agencies negotiate relatively simple, low-risk contracts for goods and services, as well as multi-stage, high-risk ones. These agreements often entail unique complex approval chains that extend across multiple business functions. Legacy systems and manual processing are both error-prone and excessively time-consuming. SimpliGov provides a centralized system that facilitates digital contract management in order to maximize financial and operational performance, while minimizing risk.
Solution
SimpliGov allows agencies to:
- Build and deploy standard contract workflows in minutes
- Create a turnkey system for effective contract lifecycle management with unique conditionality for any stage (drafts, renewals, amendments, reporting, disposition, etc.).
- Manage any type of contract across the enterprise, including legal, HR, IT, finance, procurement, and other departments
- Route contracts faster according to your processes and governance policies
- Collaborate, redline, and comment more efficiently with Microsoft OneDrive integration
- Configure intake forms to capture information relevant to the type of contract
- Manage change requests within the system using custom form templates
- Integrate SimpliSign eSignature for faster and more secure contract execution
- Autogenerate alerts with custom messages to avoid bottlenecks
- Track contract status via a user-friendly dashboard
- Centralize contract templates for consistency and compliance
- Upload contract drafts and supporting materials through an intuitive portal
Features Used: Workflow Automation | Smart Forms | Document Generation | SimpliSign | Document StorageÂ
SimpliGov in Action
- Digital forms with customizable fields, dropdown menus, yes/no buttons, and text boxes Â
- Workflow automation to route submissions to employees for review in appropriate order—contract approval order and eSignature designation determined based on department, employee title, dollar figure, or other variable
- Advanced form capabilities to leverage external system data
- User-friendly portal for easy upload of any supporting documentation
- Full audit trail to ensure regulatory compliance
- Automatic version control—option to integrate with OneDrive for Word document management
- Document automation to facilitate consistency and efficiency
- Dashboard to view and download reports by department, business type, contract figure, or other desired variables
- Integrated eSignature
- Integrate with existing CRM, ERP, document management, and other databasesÂ
Benefits
- Consistency, structure, and control of the contract lifecycle
- Faster path for contract approval and execution
- Reduce risk of non-compliance or penalties through better timeline and regulation enforcement
- Better experience for external parties
- Secure storage and access
- Gain strategic insights from contract metadata
Ready to begin?
Ready to begin?
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