Specialty Licensing Application
A Complex Licensing Process Made Easy for Everyone.
Keeping track of extensive data, documentation, and correspondence doesn’t have to be complicated.
Challenge
Applying for licenses that involve transcripts, recommendations, interviews, background checks, and other special requirements can be taxing for candidates and the agency workers evaluating them.
Solution
SimpliGov’s integrated digital forms and workflow features:
- Customizable fields to collect highly specific data
- Conditional logic—display only relevant fields based on answers to previous questions
- Instant, automatic routing of submitted applications to reviewers in proper sequence
- “Mass customization” capabilities—tailor dozens of workflow variations without having to recreate each from scratch
- Tracked correspondence among applicants and reviewers
- A repository for the vast amounts of supporting documentation
- Integrated eSignature for external party remote signing
- Easy third-party database integration (e.g., university transcripts, standardized tests)
- An end-to-end process, from application to review to payment, conducted online
Features Used: Workflow Automation | Smart Forms | Document Generation | SimpliSign | Document Storage
SimpliGov in Action
- Intuitive digital forms with customizable fields, multiple language options, and conditional field display
- Automated configurable workflow that routes applications to multiple internal and external stakeholders with autogenerated alerts
- Integrations with internal CRM and finance applications, as well as external databases
- User-friendly portal for supporting documentation
- Ability to collaborate and deliver changes through the SimpliGov platform
- Dashboard for reporting and tracking of process status, tasks, and documents
- Audit trails with autogenerated documents and compliance
- Integrated eSignature—allows for multiple reviews and signatures
- Built-in compliance with government regulations
- Automatic error handling and correction of API updates to external systems
Benefits
- A complex process made easy for constituents—applicants submit all required pieces at once or piecemeal and access application status online anytime
- Shorten processing time from weeks to days (or even hours)
- High accuracy rate—streamlined, automated process reduces incomplete applications and leaves little room for error
- Greater efficiency—more transactions processed in less time, elimination of duplicate documents
- Better staff utilization—workers focus on higher-value work rather than collating, filing, hunting down missing documents, and fielding status calls from applicants
Ready to begin?
Ready to begin?
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