Event Registration
Digital forms and workflows double as event scheduling and registrant communication solutions.
Challenge
Agencies must be able to administer dozens, if not hundreds, of conferences, workshops, training sessions, labs, advisory board meetings, and other large gatherings at scale. Stitching together forms, workflows, and point event management solutions can be technologically and administratively complex.
Solution
SimpliGov provides:
- A seamless four-stage process:
1) event creation
2) invitation delivery
3) registration
4) post-event survey - Support for in-person and virtual events
- Customized mass emails for different types of events and attendees
- Real-time calculation of available spots and automatic registration closure once capacity is reached
- Intuitive sign-in sheet with easy pre- and post-event messaging capabilities
- Systematic wait list maintenance and communication
Features Used: Workflow Automation | Smart Forms | Document Generation | SimpliSign | Document Storage
SimpliGov in Action
- Document builder—digital forms with customizable fields, dropdown menus, yes/no buttons, and text boxes
- Workflow automation to smoothly shepherd registrants through each of the four stages
- Autopopulation of fields (e.g., department appears upon entry of employee name)
- Conditional logic (e.g., display specific fields depending on the type of event)
- Autogenerated email confirmations, reminders, and post-event notices
- Data sources to collect registrant information and form master registration lists
- Batch initiate to send invite emails en masse
- Advanced query to automatically retrieve current and past event data
- Continuation APIs to stitch together separate but dependent workflows (e.g., event creation and attendee registration)
- Add-to-calendar buttons
- Dashboard to view current and past events
- Generation of reports by attendee, event, or other variable
- SimpliSign electronic signature add-on
Benefits
- Fiscally prudent—reduce spending on point event scheduling applications
- Easy, intuitive user experience results in higher employee and citizen satisfaction
- Better organization—less manual work, more time for higher-value activities for organizers
- No more double- or overbooking
Ready to begin?
Ready to begin?
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