Request for Personnel Action (RPA)
An End-to-End Process for Initiating Major Personnel Changes
Digitize and streamline the complex process of executing promotions, terminations, employee-tier changes, transfers, reassignments, retirements, and other major personnel-related activities.
Challenge
RPAs can potentially involve recruiters, executive assistants, HR admins, benefits administrators, managers, and other office staff across multiple departments. Decentralized, paper-based versions of this highly sensitive process are often convoluted and disjointed, leading to inefficiencies in the form of wasted time and money, as well as frustrated workers.
Solution
SimpliGov delivers:
- Integrated digital forms and workflows that can be tailored for any department (HR, corrections, health, administration, highway patrol, etc.)
- Multiple forms throughout this complex process (duty statements, change in established position, job classification, training and development, minimum qualifications, etc.)
- A structured review progression with ownership responsibility
- Automated and properly sequenced routing to multiple individuals across the agency or department—HR, finance, administration, city manager, hiring department, IT, etc.
- Seamless transition through initiation, advertising, application, interview, candidate selection, salary review, notification, approval, onboarding, and reporting processes
- Ability to skip steps or hold processes based on various conditions (e.g., budget freezes)
- Automatic updating of job records and position numbers
- A central view of all personnel actions, current and past
Features Used: Workflow Automation | Smart Forms | Document Generation | SimpliSign | Document Storage
SimpliGov in Action
- Document builder—digital forms with customizable fields, dropdown menus, yes/no buttons, and text boxes
- Automated configurable workflow with the ability to correspond and request additional information from stakeholders through the system
- Prebuilt, tailorable RPA-specific form and workflow templates
- Conditional logic—adjust review pathways based on personnel action type
- Autogenerated alerts to notify stakeholders of required action and deadlines
- Customizable emails for transfers, new hires, supervisors, benefit administrators, etc.
- Integrations with existing HR systems, SharePoint, and other internal applications
- Automatic updating of data sources
- User-friendly portal for supporting documentation (resumes, new job descriptions, etc.)
- Dashboard for reporting and tracking of process status, tasks, correspondence, and documents
- Audit trails to illustrate proper hiring protocols were followed
- Automatic generation and saving of final documents
- SimpliSign add-on available—allows for multiple reviews and signatures on any single document
Benefits
- Drastically reduce review and approval time
- Fewer lost or incomplete RPA case files
- Accelerated responsiveness to personnel needs—superlative employees get rewarded, staffing needs are filled, and workforce issues can be addressed quickly
- Regulatory compliance
Ready to begin?
Ready to begin?
Explore More Use Cases
Loan Applications for Environmental Improvement Initiatives
As the public sector incentivizes more clean energy projects (e.g., HVAC, solar, weatherization), agencies must make it easier for citizens and businesses to apply for funds and verify applicant eligibility.
Event Registration
Digital forms and workflows double as event scheduling and registrant communication solutions.
Request for Personnel Action (RPA)
Digitize and streamline the complex process of executing promotions, terminations, employee-tier changes, transfers, reassignments, retirements, and other major personnel-related activities.
