Request for Personnel Action (RPA)
An End-to-End Process for Initiating Major Personnel Changes.
Digitize and streamline the complex process of executing promotions, terminations, employee-tier changes, reassignments, retirements, and other major personnel-related activities.
Challenge
RPAs can potentially involve recruiters, staffing specialists, personnel assistants, HR admins, managers, and other office staff across multiple departments. Decentralized, paper-based versions of this highly sensitive process are often convoluted and disjointed, leading to inefficiencies in the form of wasted time and money, as well as frustrated workers.
Solution
SimpliGov delivers:
- A integrated digital form and workflow that can be tailored to the unique needs of any department (HR, corrections, health, administration, highway patrol, etc.)
- A structured review progression with ownership responsibility
- Automated and properly sequenced routing to multiple individuals across the agency, department, or division—HR, finance, administration, city manager, hiring department, IT, etc.
- Seamless transition through the initiation, tracking, notification, approval, and reporting of all actions
- A central view of all personnel actions, current and past
Features Used: Workflow Automation | Smart Forms | Document Generation | SimpliSign | Document StorageÂ
SimpliGov in Action
The SimpliGov RPA solution contains all the tools necessary for facilitating an efficient digital automated process:Â
- Intuitive digital forms with customizable fields
- Automated configurable workflow
- Autogenerated alerts to notify stakeholders of required action and deadlines
- Integrations with existing HR and other internal applications
- Ability to correspond and request additional information through the SimpliGov platform
- User-friendly portal for supporting documentation
- Dashboard for reporting and tracking of process status, tasks, correspondence, and documents
- Audit trails with autogenerated documents and compliance
- Integrated eSignature—allows for multiple reviews and signatures on any single document
Benefits
- Drastically reduce review and approval time
- Fewer lost or incomplete RPA case files
- Accelerated responsiveness to personnel needs—superlative employees get rewarded and workforce issues are addressed quickly
- Regulatory compliance
Ready to begin?
Ready to begin?
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