Procurement Process Streamlined
Simplify and Automate Procurement and Legal Processes.
Create and manage your procurement contracts more efficiently.
Challenge
Creating, amending, and approving legal agreements can be a slow process, requiring input from many parties.
Solution
- Online forms collect necessary information upfront
- Requests are automatically routed to the appropriate executives for review, input, and approval
- Automatically send approved documents for eSignature
- Copies of contracts are saved in a retrievable, auditable database
- Set notifications/reminders and start downstream processes based on contract triggers
Features Used: Workflow Automation | Smart Forms | Document Generation | SimpliSign | Document Storage
Simpligov in Action
The SimpliGov procurement contract lifecycle solution contains all the tools necessary for facilitating an efficient digital automated process:
- Intuitive digital forms with customizable fields
- Automated configurable workflows that accommodates multiple internal and external stakeholders
- Automatic updating of third-party systems with key data
- Ability to correspond and deliver changes through the SimpliGov platform
- Dashboard for reporting and tracking of document revisions, comments, and actions in a central system with real-time status updates
- Ability to create reports based on contract and external system data
- Audit trails with autogenerated documents and compliance
- Integrated eSignature—allows for multiple reviews and signatures on any single document
Benefits
- Faster contract approval turnaround time—helps agencies keep up with swift pace of business!
- Drastic reduction in errors and wasted employee time
- Ensures contract compliance and audit record
- Clear visibility into status and action items throughout the contract lifecycle
Ready to begin?
Ready to begin?
Explore More Use Cases
Compensation and Classification
Government agencies must ensure that the categorization of job groups and salary schedules is current and accurate.
Milk License
Dairy companies should not have to spend much time managing and renewing their licenses. Agencies must be transparent in their enforcement of regulations.
Environmental Disposal of Large Items
Digital forms and workflows help agencies track the disposal of large items that are no longer of use for compliance with government regulations.
