Event and Resource Scheduling
Why spend additional budget on separate event booking software?
Challenge
State and local governments collectively organize many events, citizen appointments, and employee engagements across departments. Greater efficiency and collaboration require a centralized scheduling solution to help manage tasks, schedules, and resources more efficiently.
Solution
SimpliGov can streamline a variety of public and internal programs. Utilize digital forms and workflows to:
- Propose, host, attend, or invite speakers to internal or public events, classes, and meetings
- Organize and schedule appointments across multiple departments (e.g., DMV, Child Services, Labor, etc.)
- Offer self-service reservations for public amenities (e.g., tennis/pickleball courts, parks, convention centers, etc.)
- Gather additional personal information when required (e.g., physical accessibility needs, dietary preferences, etc.) at the time of booking
- Align schedules and resources across teams for larger-scope projects with greater visibility into the priority and progress of tasks
- Standardize processes to execute recurring events in a consistent manner
Features Used: Workflow Automation | Smart Forms | Document Generation | SimpliSign | Document StorageÂ
SimpliGov in Action
- Digital forms with customizable fields, dropdown menus, yes/no buttons, and text boxes Â
- Autopopulation of fields (e.g., employee email addresses appear upon input of name)
- Conditional logic – Appropriate choices displayed depending on entries in previous fields (e.g., court choices appear upon selection of tennis, parks with campsites listed for car camping, specific time slots and availability shown by department, employee, or site, etc.)
- Autogenerated email confirmations, reminders, instructions, directions, and add-to- calendar buttons
- Top of Form
- Bottom of Form
- Workflow automation to route requests through appropriate personnel—configure multiple review chains for different scheduling and appointment needs Â
- Dashboard to view completed and in-progress requests, including which employee or department needs to review and approve
- Generation of reports by event, date, venue, department, etc.—integration with PowerBI and other data visualization tools to enhance viewing and filtering capabilities
- SimpliSign electronic signature add-on
- Document automation to streamline the creation, management, and distribution of event-related files
Benefits
- Save significant money by eliminating the need for separate software platforms and applications
- Empower department heads and program leaders to devise programs with little help from IT
- Reduce complexity—manage tailored internal and citizen-facing services from one system
Ready to begin?
Ready to begin?
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