Contract Lifecycle Management
Streamline the Contract Approval Process Agencywide
Automate the management of any contract type, from intake to execution.
Challenge
Agencies negotiate relatively simple, low-risk contracts for goods and services, as well as multi-stage, high-risk ones. These agreements often entail unique complex approval chains that extend across multiple business functions. Legacy systems and manual processing are both error-prone and excessively time-consuming. SimpliGov provides a centralized system that facilitates digital contract management in order to maximize financial and operational performance, while minimizing risk.
Solution
SimpliGov allows agencies to:
- Build and deploy standard contract workflows in minutes
- Create a turnkey system for effective contract lifecycle management with unique conditionality for any stage (drafts, renewals, amendments, reporting, disposition, etc.).
- Manage any type of contract across the enterprise, including legal, HR, IT, finance, procurement, and other departments
- Route contracts faster according to your processes and governance policies
- Collaborate, redline, and comment more efficiently with Microsoft OneDrive integration
- Configure intake forms to capture information relevant to the type of contract
- Manage change requests within the system using custom form templates
- Integrate SimpliSign eSignature for faster and more secure contract execution
- Autogenerate alerts with custom messages to avoid bottlenecks
- Track contract status via a user-friendly dashboard
- Centralize contract templates for consistency and compliance
- Upload contract drafts and supporting materials through an intuitive portal
Features Used: Workflow Automation | Smart Forms | Document Generation | SimpliSign | Document StorageÂ
SimpliGov in Action
- Digital forms with customizable fields, dropdown menus, yes/no buttons, and text boxes Â
- Workflow automation to route submissions to employees for review in appropriate order—contract approval order and eSignature designation determined based on department, employee title, dollar figure, or other variable
- Advanced form capabilities to leverage external system data
- User-friendly portal for easy upload of any supporting documentation
- Full audit trail to ensure regulatory compliance
- Automatic version control—option to integrate with OneDrive for Word document management
- Document automation to facilitate consistency and efficiency
- Dashboard to view and download reports by department, business type, contract figure, or other desired variables
- Integrated eSignature
- Integrate with existing CRM, ERP, document management, and other databasesÂ
Benefits
- Consistency, structure, and control of the contract lifecycle
- Faster path for contract approval and execution
- Reduce risk of non-compliance or penalties through better timeline and regulation enforcement
- Better experience for external parties
- Secure storage and access
- Gain strategic insights from contract metadata
Ready to begin?
Ready to begin?
Explore More Use Cases
Environmental Disposal of Large Items
Digital forms and workflows help agencies track the disposal of large items that are no longer of use for compliance with government regulations.
Bus Driver CDL Testing
Modernizing the Testing Process for Safe Student Transport with a workflow controlled checklist process.
Event and Resource Scheduling
Turn your form and workflow automation tools into an efficient event and program scheduling app.
