Contract Lifecycle Management
Streamline the Contract Approval Process Agencywide
Automate contract routing from initial review to final approval.
Challenge
Contracts for goods and services often require a lengthy approval chain that extends across multiple business functions. Legacy systems and manual processing are both error-prone and excessively time-consuming. It is hard for agencies to stay on top of every contract without a structured system in place. A centralized system that can facilitate contract creation, executions, amendments, and analysis will maximize financial and operational performance and minimize risk.
Solution
SimpliGov allows agencies to:
- Create a turnkey system for effective contract lifecycle management
- Automatically route contracts to the appropriate individual(s) and department(s) based on particular fields, according to your processes
- Record correspondence and renegotiation activity in the SimpliGov system
- Customize form fields to capture all relevant information (e.g., contractor/consultant/vendor background, department information, and contract number, term, description, and amount)
- Manage change requests within the system using custom form templates
- Integrate SimpliSign e-signatures and apply rules around signature workflow
- Autogenerate alerts with custom messages for the next person in line to review a contract, and view approval status via a user-friendly dashboard
- Build and update contract templates using a simple interface
- Upload contract drafts and supporting materials through an intuitive portal
- Integrate digital forms and workflows with existing CRM, ERP, and records databases leveraging a no-code architecture
Features Used: Workflow Automation | Smart Forms | Document Generation | SimpliSign | Document Storage
SimpliGov in Action
- Digital forms with customizable fields, dropdown menus, yes/no buttons, and text boxes
- Workflow automation to route submissions to employees for review in appropriate order—contract approval order determined based on department, employee title, dollar figure, or other variable
- Autopopulation of fields (e.g., employee ID number triggers instant completion of department, vendor name automatically brings up address and contact info)
- User-friendly portal for easy upload of contract drafts and supporting documentation
- Correspondence between reviewers and vendors conducted and recorded in the SimpliGov system
- Dashboard to view and download reports by department, business type, contract figure, or other desired variables
- Integrated eSignature
- Integrations with existing CRM and records databases
Benefits
- Contracts get approved considerably quicker
- Easier for external parties to do business with government
- Better organization—contracts aren’t lost
- Illumination of broader agency spending trends
Ready to begin?
Ready to begin?
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