Contract Lifecycle Management

Streamline the Contract Approval Process Agencywide

Automate contract routing from initial review to final approval.

Challenge

Contracts for goods and services often require a lengthy approval chain that extends across multiple business functions. Legacy systems and manual processing are both error-prone and excessively time-consuming. It is hard for agencies to stay on top of every contract without a structured system in place. A centralized system that can facilitate contract creation, executions, amendments, and analysis will maximize financial and operational performance and minimize risk.

Solution

SimpliGov allows agencies to:

  • Create a turnkey system for effective contract lifecycle management
  • Automatically route contracts to the appropriate individual(s) and department(s) based on particular fields, according to your processes
  • Record correspondence and renegotiation activity in the SimpliGov system
  • Customize form fields to capture all relevant information (e.g., contractor/consultant/vendor background, department information, and contract number, term, description, and amount)
  • Manage change requests within the system using custom form templates
  • Integrate SimpliSign e-signatures and apply rules around signature workflow
  • Autogenerate alerts with custom messages for the next person in line to review a contract, and view approval status via a user-friendly dashboard
  • Build and update contract templates using a simple interface
  • Upload contract drafts and supporting materials through an intuitive portal
  • Integrate digital forms and workflows with existing CRM, ERP, and records databases leveraging a no-code architecture

SimpliGov in Action

  • Digital forms with customizable fields, dropdown menus, yes/no buttons, and text boxes  
  • Workflow automation to route submissions to employees for review in appropriate order—contract approval order determined based on department, employee title, dollar figure, or other variable
  • Autopopulation of fields (e.g., employee ID number triggers instant completion of department, vendor name automatically brings up address and contact info)
  • User-friendly portal for easy upload of contract drafts and supporting documentation
  • Correspondence between reviewers and vendors conducted and recorded in the SimpliGov system
  • Dashboard to view and download reports by department, business type, contract figure, or other desired variables
  • Integrated eSignature
  • Integrations with existing CRM and records databases 

Benefits

  • Contracts get approved considerably quicker
  • Easier for external parties to do business with government
  • Better organization—contracts aren’t lost
  • Illumination of broader agency spending trends

Ready to begin?

Automating your processes need not be a daunting task. Contact us and we will show you how SimpliGov can help you achieve your goals in record time.

Ready to begin?

Automating your processes need not be a daunting task. Contact us and we will show you how SimpliGov can help you achieve your goals in record time.

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