Automotive Maintenance Business Registration
A Simpler Way to Maintain Hundreds of Thousands of Vehicle Maintenance Business Registrations
Reduce the time it takes to register and certify smog centers, repair shops, parts suppliers, auto glass specialists, and other vehicle maintenance companies.
Challenge
The intricate process for registering automotive service businesses requires its own specialized workflow. Consumer affairs, environmental quality, revenue, licensing, and state departments struggle to maintain current records with manual application and review processes.
Solution
With SimpliGov agencies can:
- Tailor different versions of forms and workflows without reinventing the wheel by:
- Business type (corporation, franchise, LLC, partnership, sole proprietorship)
- Service (smog check, auto body, general repair, glass/windshield, parts supplier)
- Vehicle part/function (brakes, engine, A/C, body/frame, fuel system, transmission)
- Vehicle type (trucks, motorcycles, cars, trailers)
- Easily support existing manual processes and transfer paper applications to the new digital review workflow
- Automatically route registration applications to dozens of stakeholders across agency departments, third-party organizations, and applicants themselves for requirements review and background check
- Add more reviewers and track correspondence between all stakeholders
- Customize form fields to capture basic company details, legal background information, services, existing permits and licenses, and completed educational trainings and certifications
- Add multiple e-signature recipients and apply rules around signature workflow (e.g., read-only, configure order of signers for different workflow variations, apply specific instructions for each signer, require additional signature upon changes)
- Autogenerate email alerts for the next reviewer in line
- Provide an intuitive portal for easy upload of licenses, permits, operating agreements, trust agreements, proof of sale, and other relevant supporting documents
- Offer immediate online payment upon completion of application review
- Integrate with existing records databases, SharePoint, billing/payment, and other relevant systems quickly and easily
- Automate manual workarounds in predecessor legacy processes (e.g., allow numerical characters when it previously wasn’t an option)
Features Used: Workflow Automation | Smart Forms | Document Generation | SimpliSign | Document Storage
SimpliGov in Action
- Digital forms with customizable fields, dropdown menus, yes/no buttons, and text boxes
- Autopopulation of fields (e.g., fill in address, identification number upon entry of organization name) and automatically generate application and record numbers
- Workflow automation to route submissions to employees for review in appropriate order
- User-friendly portal for easy upload of key business and licensing documents
- Correspondence between reviewers and vendors conducted and recorded in the SimpliGov system
- Dashboard to track and view application status (approved, pending, in review, etc.)
- Generation of reports by service type, business structure, zip code, or other variable
- Electronic signature available as add-on
- Integrations with existing records databases and billing applications
Benefits
- Process registration applications up to 90% quicker and with significantly fewer errors
- Higher staff satisfaction—distill many moving parts into an easy process with no bureaucratic tasks
- Staff efficiency—workers can focus on complex registrations and exceptions
- Deeper insights into demographics of automotive-related
Ready to begin?
Automating your processes need not be a daunting task. Contact us and we will show you how SimpliGov can help you achieve your goals in record time.
Ready to begin?
Automating your processes need not be a daunting task. Contact us and we will show you how SimpliGov can help you achieve your goals in record time.
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