Take the Manual Work Out of the IT Policy Updating Process

Automation cuts the cost and time required to distribute updated IT acceptable use policies to all employees, agents, officers, and representatives.

Acceptable Use Policy

Challenge

IT departments need to obtain signatures on updates to acceptable use policies from employees agencywide.

Physically distributing and collecting memos with signatures is laborious and time-consuming.   

Solution

  • Automatically mass distributes updated IT policy notifications and documents to all employees, agents, representatives, and officers

  • Allows all recipients to review and approve or deny policy updates remotely

  • Captures all responses in a user-friendly, centrally accessible repository

  • Enables IT to revoke users for not agreeing to adhere to the updated policy

Features Used: Workflow Automation | Smart Forms | Document Generation | SimpliSign | Document Storage 

Simpligov in Action

The SimpliGov acceptable use policy solution contains all the tools necessary for facilitating an efficient digital automated process: 

  • Automated configurable workflow for mass distribution of documents

  • Dashboard for reporting and tracking of responses

  • Integrated eSignature


Benefits

  • Quick and easy for both IT to send and recipients to return policy documents 

  • Better compliance and security across the organization and user community

     

  • Centralized oversight and improved governance and risk management 

Ready to begin?

We have you covered.

Moving to automation can be a daunting task. Even for the simplest of processes. If you don’t know where to begin, dont fret – we have you covered. Start with one of our onboarding templates and we will work hand in hand with you to customize it for your specific needs. Our aim is to get you up and running as fast as possible. 

Contact us for a demo

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