Volunteer Management
Vet and Manage Individuals and Organizations Lending a Helping Hand
Make sure the unpaid workers you hire meet your community’s high standards, and give your agency visibility into reimbursed expenses related to the important work these men and women do.
Challenge
Even in times of crises, governments must adhere to a rigorous process for evaluating potential volunteers. Plus, finance departments must have as firm a handle on these helpers’ expenditures as they do for every other piece of agency business.
Solution
With SimpliGov’s integrated digital form–workflow automation–eSignature solution, agencies can:
- Incorporate stakeholders from multiple departments into a systematic application review and interview process for new volunteers, nonprofits, and NGOs
- Facilitate faster electronic signing and storing of important NDAs, liability waivers, and other accompanying legal documentation
- Verify the legitimacy of costs incurred on the job for equipment, labor, materials, supplies, travel, and meals, and issue reimbursements accordingly
- Manage volunteer data (e.g., emergency contact information, assignments, expense history, etc.) in one place
Features Used: Workflow Automation | Smart Forms | Document Generation | SimpliSign
SimpliGov in Action
- Intuitive digital form builder with customizable fields, dropdown menus, yes/no buttons, checkboxes, and text boxes
- Prebuilt and tailorable form templates
- Autopopulation of fields (e.g., complete zip code upon entry of address)
- Conditional logic (e.g., display specific fields for individuals or NGOs)
- Translation support for dozens of languages—volunteers clearly understand the information they are providing
- Workflow automation to route:
- Applications through HR, administration, police, fire, or other relevant stakeholders
- Contracts and waivers through legal, finance, and administration
- Expenses through finance, administration, and other departments
- Autogenerated email alerts to prompt reviewers
- Dashboard to view progress of pending applicants, legal agreements, and reimbursements
- Audit trails of correspondence with applicants and between employees
- Generation of reports by any field
- Automatic creation of PDFs of final approved documents
- Integration with existing finance, legal, and HR databases
- No-code architecture for quick go-live
- SimpliSign electronic signature add-on
Benefits
- Hire only the best to do important community work
- Faster execution of critical emergency response business
- Agile government meets evolving needs of citizens
- Compliance with legal statutes and internal financial protocols
Ready to begin?
Automating your processes need not be a daunting task. Contact us and we will show you how SimpliGov can help you achieve your goals in record time.
Ready to begin?
Automating your processes need not be a daunting task. Contact us and we will show you how SimpliGov can help you achieve your goals in record time.
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