An End-to-End Process for Initiating Major Personnel Changes

Digitize and streamline the complex process of executing promotions, terminations, employee-tier changes, reassignments, retirements, and other major personnel-related activities.

Request for Personnel Action (RPA)

Challenge

RPAs can potentially involve recruiters, staffing specialists, personnel assistants, HR admins, managers, and other office staff. Decentralized, paper-based versions of this highly sensitive process are often convoluted and disjointed, leading to inefficiencies in the form of wasted time and money, as well as frustrated workers. 

Solution

  • A structured review progression with ownership responsibility 
  • Automated and properly sequenced routing to multiple individuals across the agency, department, or division 
  • Seamless transition through the initiation, tracking, notification, approval, and reporting of all actions 
  • A central view of all personnel actions, current and past 

Simpligov in Action

The SimpliGov RPA solution contains all the tools necessary for facilitating an efficient digital automated process: 

  • Intuitive digital forms with customizable fields  
  • Automated configurable workflow 
  • Autogenerated alerts to notify stakeholders of required action and deadlines 
  • Integrations with existing HR and other internal applications 
  • Ability to correspond and request additional information through the SimpliGov platform 
  • User-friendly portal for supporting documentation 
  • Dashboard for reporting and tracking of process status, tasks, correspondence, and documents 
  • Audit trails with autogenerated documents and compliance 
  • Integrated eSignature—allows for multiple reviews and signatures on any single document 

Benefits

  • Drastically reduce review and approval time  
  • Fewer lost or incomplete RPA case files 
  • Accelerated responsiveness to personnel needs—superlative employees get rewarded and workforce issues are addressed quickly 
  • Regulatory compliance 

Ready to begin?

We have you covered.

Moving to automation can be a daunting task. Even for the simplest of processes. If you don’t know where to begin, dont fret – we have you covered. Start with one of our onboarding templates and we will work hand in hand with you to customize it for your specific needs. Our aim is to get you up and running as fast as possible. 

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