Request for Personnel Action (RPA)

Request for Personnel Action (RPA)

An end-to-end process for major personnel changes.

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Use Cases / Request for Personnel Action (RPA)

HR shouldn’t rely on lengthy, laborious manual procedures to carry out its most important workforce-related decisions

Eliminate errors and dramatically increase efficiency by digitizing the process of executing promotions, terminations, employee-tier changes, reassignments, retirements, and other major personnel-related activities.

Challenge

RPAs involve recruiters, staffing specialists, personnel assistants, HR admins, managers, and other office staff with legal authority for the action at hand. Decentralized, paper-based versions of this highly sensitive process are often convoluted and disjointed, leading to inefficiencies in the form of wasted time and money, as well as frustrated workers. Critical data frequently gets lost in a scattershot review chain that lacks ownership, visibility, reporting, and accountability.

Requirements

  • Seamless transition through the initiation, tracking, notification, approval, and reporting of all actions
  • Structured review progression with ownership responsibility
  • Automated and properly sequenced routing to multiple individuals across the agency, department, or division
  • Visibility into status of individual initiatives
  • Integrated electronic signature
  • Integration with existing HR systems
  • A central view of all personnel actions, current and past

Solution

  • Configurable and responsive digital form includes automated mandatory field enforcement
  • Basic personnel background information is prepopulated into the form through integration with core HR software applications
  • Automatically route personnel actions from requesting officers to department coworkers, supervisors, HR officials, and other relevant parties in the appropriate order
  • Notifications and alerts are automatically generated to notify stakeholders of required action, approvals, and deadlines
  • Intuitive dashboard provides managers visibility into the status of each personnel action
  • SimpliSign eSignature is integrated into the digital form and workflow automation solution at no extra cost
  • Reporting capabilities allow department heads to view actions by status (complete, review pending, cancelled, rejected, etc.) or date range

Results

  • Reduce review and approval time by up to 50 percent
  • Improved data integrity
  • Accelerated responsiveness to personnel needs—superlative employees get rewarded and workforce issues are addressed quickly
  • Meets regulatory requirements
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Look who is using SimpliGov & loving it.

Look who is using SimpliGov & loving it.
Look who is using SimpliGov & loving it.