Application for Employment

Automating the process to make it faster, with clearer communication to applicants.

Use Cases / Application for Employment

Making processes equal to high volumes of job applications

Eliminating paper-based forms improves process management, while also providing applicants with better communication about their applications.

Challenge

To implement an automated government workflow for intake and review of employment applications. Paper-based processes make it difficult to search for candidates, or manage multiple simultaneous employee applications effectively.

Requirements

Online self-service forms to allow candidates to submit error-free applications
Automated workflow expedites review by proper stakeholders
HR can provide timely status updates and communications for job candidates
Integrated electronic signatures

Solution

Employment application forms and the automated workflow are easily designed and edited using SimpliGov’s drag-and-drop interface
Self-service online forms prompt applicants to complete and submit comprehensive, error-free job applications
Each application is automatically routed for proper review
The workflow can create a new Human Resources case file through integration with HR platforms/databases
Proper stakeholders receive automatic notifications to review the application, which is automatically routed in sequence through each review stage
Approvals trigger routing to next stakeholder, denials trigger notifications to HR and applicant, etc.
Workflow-embedded deadlines drive participant action
On approval, notifications can be triggered to alert supervisors, and a timed “welcome” message can be sent to the applicant
Final approval can trigger onboarding workflow and notifications to Accounting, IT, and other relevant departments

Results

Improves oversight and capacity for handling even high applicant volumes
Speeds up the process while reducing errors and delays via self-service forms with embedded business intelligence
Standardization workflows, reduction of errors and increased efficiency drive cost savings
Best practices and compliance rules can be embedded in the workflow so they’re always observed
Centralized archiving of data allows immediate or historical review of all applications, meeting compliance requirements
e-Signature integration ensures secure authorization via digital government forms and e-documents

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